A company in the Portuguese banking sector requested our services to optimize its real estate assets and relocate its head office.
We assessed the head office using the method we considered most appropriate to the situation, analyzed the cost drivers (rent, water, electricity, cleaning, security and maintenance) and the building’s occupancy conditions (from work, training and common spaces to technical equipment and storage/parking). Once this diagnostic phase was over, the study of alternatives began, which consisted of two options: maintaining the current building, more specifically optimizing the occupation of space, updating technical equipment and also renegotiating contracts (rent, flexibility to leave, among others). The second option was to look for alternatives on the market, which would involve an integrated solution in which we would look for a facility that included administrative and training services, or a stand-alone solution that would involve looking for a facility for administrative services and looking in other markets for training services. We then presented a proposal to support the process of moving premises, in which we undertook to look for spaces in line with the company’s requirements. As soon as the new premises for the head office were approved, we carried out various negotiations with a special focus on the new location (as well as rents, contract terms, bank guarantees and pre-emptive rights for any increase in space), aspects of the current building (such as the timing for leaving and the indemnity clause for early departure) and finally the type of training rooms. We then adapted the spaces and helped with the moving process.